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The “T” in the G.R.A.N.T.S. Formula

By Holly Rustick


Before we get started with the fifth step of the G.R.A.N.T.S. Formula, I have an exciting announcement!

Starting in mid-September, I am running a Beta group for a 10-week, Live group course. This will be for a limited number of people and will be on how to write grants AND how to start a freelance grant writing company. 

I will give you videos each week AND live Q&As with me on Zoom, along with downloadables, templates, and more. By the time the 10 weeks are over, you will be launching your freelance grant writing biz and have everything you need to know to secure clients, create your prices and packaging, and write amazing grants. 

If that sounds like something you are interested in, the Beta group will receive a 50% discount from the final price and have Live interaction with me every week for 10 weeks. Once I launch the full course, it will be entirely online with no Live interaction. If you are interested, please email me at holly@grantwritingandfunding.com to secure your spot for the Beta group!

Last week, we covered the N in the G.R.A.N.T.S. Formula: Narrowing your Objectives.

Today, we are discussing how to create a timetable for your activities.

The timetable is not only helpful for scoring higher on grant applications, but it is also super helpful for YOU when the grant is funded. You will need to know what to do, when to do it, and who will do it. 

Chances are you’ve already read your grant application roughly a jillion times, but that was probably several months before it was funded! You may have also written even more grants since then, so you need a refresher for what your project will specifically do when the time is right! 

The timetable is a great item to review before you read the entire narrative. This will give your brain a quick refresher and also help you start to task any items that need to happen right away. Furthermore, if you are hiring a project coordinator or staff to run this grant, the timetable will be their ultimate reference book. 

So, let’s get into the timetabling of your activities!


Timetable your Activities

Activities describe what you are going to do, but a timetable will show a clear delineation of each activity, who is responsible for ensuring that it happens when it will happen, and how each activity will be measured. All activities should be connected to your S.M.A.R.T. objective.

By providing a timetable for your activities, you are demonstrating that each activity will actually happen and how each one leads to making sure your objective is reached. The actual table also helps to break up all the WORDS in your application. Believe me, grant reviewers definitely require some white space when reading grants or just something that breaks up a long narrative.

This timetable will absolutely help your grant stand out when compared to others who list activities in a narrative.

You must include the following in your table:
  • Description of activity: This is the basic description of the activity to be accomplished.
  • Lead person who will be responsible for the activity: This is the main person responsible for ensuring that the activity is done.
  • Start date of activity: This is when the activity will start.
  • End date of activity: This is when the activity will be done.
  • Measurement: This is how you are going to measure if the activity was successful. Remember to use a graph if you can as it helps break up the words and gets your point across.

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Now, let’s refer back to the example we have been using. In episode 84, we crafted a problem statement

The teenage pregnancy rate in New Mexico is the highest in the nation, with 62 out of 1,000 teenage youth pregnant compared to the U.S. average of 18.8 (CDC, 2017). 

We then went onto episode 85 and articulated the goal as

The Project will increase fiscal management and job wages for pregnant teenagers and teenage parents.

In episode 86, we devised three objectives

  1. 100 pregnant youth or teenage parents will receive 20 hours of financial literacy training by July 31st 2020. 

  2. 75 pregnant youth or teenage parents will have completed their GED or High School diploma by June 30, 2020.

  3. 20 pregnant youth or teenage parents will be employed by December 31st, 2020.

Today, we need to develop activities for each of those objectives. We will use our first objective for today’s example timetable. 


There you go! That’s how you create a timetable for your activities for EACH objective. 

You can see how this is super simple, yet will be how every objective is implemented for your project, and it will be very easy for you to see what your progress is throughout the entire process.

One other important outcome of this timetable is that now you can see what you need to fund. If you do not break it down on this level it is very likely that you may skip funding an integral portion of your project.

Be sure to tune in next week for the sixth and final phrase in the G.R.A.N.T.S. formula – Strategic Budget!


If you can’t wait for the final step, click here to get your FREE cheat sheet and mini video training that covers the entire G.R.A.N.T.S Formula!


Listen to the FULL podcast on iTunesSoundCloud, Spotify, or Stitcher